PARKERSBURG - Two new Wood County Schools policies will help better define what and when items are added to an employee's record.
Policy 2210: School Personnel Files and Policy 2200: County Personnel Files were introduced at the Wood County Board of Education's Nov. 17 meeting and will be placed on comment period for 30 days. The policies are an extension of the district's Employee Code of Conduct.
"We had a lot of discussion this summer about the employee code of conduct and the progressive discipline policy," said Superintendent Bill Niday. "These policies called for certain records to be kept at different levels of discipline."
Niday said the discussion caused administrators to look at how records currently were being kept and how to better ensure records were being handled the same at all schools.
The School Personnel Files policy includes performance, observation and evaluation documents, performance improvement plans, memos, notes and letters concerning disciplinary actions and letters of recommendation or commendation.
Personnel files at the county level contain applications, transcripts, letters of recommendation, all contracts, transfer forms, drug-free workplace statements, West Virginia teaching license and other documents relating to personnel employment and job qualification.
Some disciplinary files also might be kept at the district level. Niday said the main function of the two policies is to better define when records are placed in files at the school level and when they must be sent on to the district.
"We need to be more consistent with how we are handling these files and when they are sent on to the county level," Niday said.
The two policies were researched and written by Bob Harris, assistant superintendent of personnel for Wood County Schools, Niday said. Similar policies for other school systems were used as templates for the Wood County policies, he said.
Niday said the district is inviting comments from both employees and members of the public.
"It will be out on comment period, and anyone who wants to comment on the policy is welcome to do so," he said. "That is part of the process."
Niday said the policies are not in response to any incident or grievance within the school system.
"It won't be a major change in how we handle employee evaluation or discipline," he said. "Rather it is a change in how we handle those records."
The school board is scheduled to meet at 6:30 p.m. Dec. 1 at the board's 13th and Plum streets offices. Copies of the policies can be found on the district's Web site at www.woodcountyschoolswv.com.